Seven Basic Steps for Safeguarding Computer Data and Equipment

Does your business rely on computers in its day-to-day operations? If so, ask yourself this important question: If you were to have a major computer-related loss, could your business operate and remain profitable while awaiting replacement of equipment and restoration of data?

No matter how good an insurance policy may be, no policy can cover every contingency. It is crucial, therefore, that you adopt loss control procedures to help safeguard your vital computer data and equipment. Here are some recommendations:

1. Adhere to file saving/backup procedures - Making daily backups of your critical data and storing them in a safe place other than your place of business is a great way to help ensure that you can keep your business on track after a computer related loss. 
2. Install an Uninterruptible Power Supply (UPS) - This temporary battery-powered device can help prevent loss of data if your computer loses power.
3. Obtain proper surge protection -  Not all surge protectors are created equal. Make sure your surge protector is rated to protect your computer or other electrical device.
4. Implement virus protection - Install regularly updated virus protection software. Also restrict the transfer of software from unprotected computers to your system.
5. Develop and maintain a written basic contingency plan - Be prepared with a list of individuals or companies that could repair or replace your system and data in the event of a computer related loss.
6. Prevent unauthorized access to computers - Require a password to enter your computer system and employ methods to physically safeguard your computer equipment.
7. Install "firewall" software and/or hardware protection - If you are engaged in electronic commerce, a firewall can alert you to unauthorized attempts to access your files from outside your organization.

The information and suggestions on this page have been developed from sources believed to be reliable. However, this advice cannot guarantee the safety of your computer equipment and data under all circumstances. The Utica National companies accept no legal responsibility for the correctness or completeness of the material or its application to specific factual situations.